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Workforce Management Software:What You Need to Know for Successful Implementation

By: Workforce Time


Date Added : August 21, 2011 Views : 487
Rate Author : Current : 3.33 /5
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Different organisations, whether large or small, can effectively manage their labour output through workforce management technologies. Improved work proficiency and reduced absenteeism result in companies that take advantage of flexible resource control solutions. Workforce management software is essential in matching employees with the appropriate task (sometimes called ‘talent management’) whilst ensuring that your teams can deliver on project commitments within their allotted working hours.

A basic project management or calendar tool is fine for companies are satisfied with spending many man-hours integrating each of their departments’ data across multiple systems. Such basic tools cannot match the demands of the fast changing business dynamics and often fall short of actually saving your company time in a way that converts to measurable dollar amounts. Companies need dedicated management software which is specifically designed to manage and archive the attendance and productivity of current employees whether they are fulltime employees, part time workers of flexi-time workers. Such management software helps both product and service based industries to control employee details which relate to multiple departments from payroll to time to attendance to job costing.

Most workforce management software is web based, functioning from an online database. Therefore it allows data such as employees clocking in, job costing and location entry to be entered through a variety of devices from any location. The software can also create enterprise wide visibility of the employee’s capabilities should it boast features such as sms clocking and clocking features built into building access control systems. This allows for optimum tracking and utilisation of employees across the organisation.

Companies should ensure they track employee usage and balance work load in the organization whilst complying to regulatory requirements for employees such as the FMLA requirements in the US. For automated time and attendance data collection, a company can consider web browsers, desktop computers, biometric scanners or wall mounted devices, among many others. Choose workforce management software that is updated in real time so that it can provide immediate attendance information. Supervisors, human resources and payroll personnel get immediate access to this information through the software’s interface. A holistic workforce management system can also be used to track project timelines. By extension, such an advanced system will allow job costing to be done using this data. This allows companies to track its employee job descriptions and task locations.

If an organization seeks to improve accuracy of future workforce planning, a dedicated resource supervision system is just what they need. This system can keep up with the pace of your dynamic organisation whilst managing your internal talent fairly. It should be able to determine current and future supply of employees and future whilst assigning skills and recruitment information too. It should match demand with supply and determine any shortfall or excess employees.

Overall, choosing the appropriate workforce management software solution for your company will help you to line up your tactical day to day operational planning with your long term strategic goals. It’s all about what features you choose to prioritise in your software choice. There are many solutions out there so be sure to shop around and to get full demonstrations before you decide which system to implement in your company.


Caroline Lackey is the author of this article on Time and Attendance. Find more information, about Workforce Management Software here

Article Source: Workforce Management Software:What You Need to Know for Successful Implementation

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